Get paid on late invoices without writing another reminder yourself
Invoices go out on time from QuickBooks or Xero, and anyone who pays late gets a polite reminder on the schedule you set, in your tone, at up to 3 stages, stopping as soon as they pay.
- QuickBooks
- Xero
- Make
- n8n
- Zapier
- GoHighLevel
The work is done. The money is late, and chasing it is nobody's job.
Invoices go out whenever someone gets to them, and the reminders depend on somebody remembering and feeling like having an awkward conversation. So late invoices sit, and the cash you already earned stays in your customers' accounts.
Chasing by hand
- Invoices go out days after the job is finished
- Someone has to check what is overdue, every week
- Reminders get skipped when the week is busy
- The tone depends on who writes it and how they feel
- Payments are matched to invoices by hand
Once it is built
- The invoice is raised when the job or milestone is done
- Sent from your own accounting system
- Reminders at 3 stages, on the schedule you set
- Every reminder written in your tone, agreed up front
- Paid invoices reconciled
Three steps, and a person only where one is needed
1. The invoice goes out on time
When a job or milestone is marked finished, the system raises the invoice and sends it from QuickBooks or Xero, with your terms and your branding.
2. Late payers get reminded
If it is still unpaid, reminders go out at 3 stages on the days you choose, each one written in your tone and checked against what is still open.
3. Paid invoices are closed off
When the money arrives, the invoice is reconciled. Anything that needs a judgment call, like a dispute, goes to a person instead of another reminder.
Everything in the $2,500 setup
One fixed price, agreed before we start, built in your own accounting system and accounts. We built all of it for ourselves first, across our own businesses.
- Invoices raised from finished jobs or milestones
- Sent from your accounting system
- Reminders at 3 stages, in your tone
- Paid invoices reconciled
- Tested on your real invoices before anything goes to a customer
- Documented in plain language
- 30 days of support after go-live
QuickBooks or Xero, no new software
The invoices and reminders come from the accounting system you already use, so your customers see the same invoices they always have. The automation itself runs in Make, n8n, Zapier or GoHighLevel, in your own account.
- QuickBooks automation
- Xero automation
- Platform subscriptions are billed by the vendor, estimated during scoping
Businesses that send invoices and wait to be paid
Small businesses across Miami-Dade, Broward and Palm Beach, and remote clients across the US.
Professional services
Firms billing by milestone or by the month, where every invoice chased by hand is time taken from client work.
Logistics
Carriers and import businesses invoicing on terms, where delivered loads should turn into invoices the same day.
Ecommerce and wholesale
Sellers with trade accounts on payment terms, where a few late accounts can tie up a month of stock money.
What payment chasing costs
Setup is $2,500, fixed before work starts, with 30 days of support after go-live. Add a card payment link on every invoice for $400, or monthly statements to each customer for $500. After launch, pay $175 a change, or take the Growth plan at $700 a month with 6 changes, monitoring and fixes included. Three or more systems together take 20% off setup.
Common questions
How much does it cost?
$2,500 to set up, fixed before we start. The add-ons are a card payment link on every invoice for $400 and monthly statements for $500. After launch there is no required monthly fee: changes are $175 each, or a plan from $700 a month includes them. Your software subscriptions stay billed by the vendor, in your name.
How long until it is running?
About 10 business days. It starts with the free 30-minute audit, then a written proposal in 2 business days. We test it on your real invoices before any reminder reaches a customer.
Will the reminders annoy my customers?
There are 3 reminders, on days you pick, in wording you approve before go-live. They only go to invoices still open in your accounting system, so a customer who has paid is not chased. Most late payers simply forgot, and a polite note on time is easier to take than an awkward call weeks later.
Do I need new software?
No. It runs on QuickBooks or Xero, whichever you already use, and the automation is built in your own accounts. If you need something you don't have, we tell you during scoping, with the monthly cost.
What happens when a customer disputes an invoice?
A dispute needs a person, not another reminder. We agree with you before we build how a disputed invoice is taken out of the schedule and who hears about it, so the system never argues with a customer on your behalf.
What if I want to change the schedule or wording later?
A change to a message or a reminder day is a single change: $175 pay as you go, or included in a plan. The setup also comes with 30 days of support after go-live.
Show us what is overdue right now
Thirty minutes, no charge. We will look at how you invoice and chase today, and tell you whether this is worth building and what it would cost, before anyone asks you for a number.
You will talk to Fayez or Kareem, the two founders.
Related: Pricing · Our work · QuickBooks · Xero · Automation support