Automation for real estate

The single highest-leverage automation in real estate. Portal inquiries, website forms and inbound calls routed instantly by area, price band and agent availability, with an acknowledgement sent inside a minute and a task created for the agent.

What we build: ingestion from every lead source into one pipeline, deduplication against existing contacts, round-robin or rules-based assignment respecting availability, immediate response, and escalation if the agent has not engaged within a defined window.

Why it matters here specifically: real estate leads shop several agents at once, often within the same hour. Being first to respond is a large share of the outcome, and it is the thing automation is best at.

A listing published once, pushed to portals, the website and social channels with per-channel formatting, and (the part that actually causes problems) price changes, status changes and withdrawals propagated everywhere rather than to whichever channels someone remembers.

Common failure it removes: a property under offer still showing as available on one portal, generating inquiries nobody wants to field.

Transaction checklists generated per deal type and jurisdiction, documents requested from the right party automatically, receipt tracked, chasers sent, and the compliance file assembled as it goes rather than reconstructed before closing.

Where the hours actually are. Chasing paperwork is the largest administrative cost per transaction in most brokerages, and it is almost entirely mechanical.

Key dates derived from the contract (inspection, finance, appraisal, closing) with reminders to every party ahead of each deadline, escalation when a date passes unmet, and a pipeline view of every live transaction and what it is waiting on.

Risk reduction, not just time saving: a missed contingency deadline has consequences well beyond the admin time it would have taken to track it.

Calculation from the closed transaction against the agent's split schedule, including caps, tiers, referral fees, team splits and brokerage deductions, producing a statement per agent that shows the working.

Cost driver: plan complexity, not volume. Caps that reset annually, graduated splits and team overlays each add branches. This is an exception logic build.

Self-service booking against agent and property availability with access instructions issued at the right time, plus automated feedback requests to the showing agent afterwards, collated per listing for the seller report.

Recurring reports assembled from live data (portal views, inquiries, showings, feedback themes, comparable activity) and delivered on a schedule instead of written by hand the night before the vendor call.

For property management: owner statements combining rent received, expenses, maintenance and arrears, generated per period.